Dear Vendor Artists:
Over the years, SCAA has been gratified by the entries received by a distinguished group of vendors and artists for our hallmark Christmas House Arts and Crafts Show Market event designed to showcase original, handmade fine arts and crafts. The South Cobb Arts Alliance is pleased to announce its SCAA Christmas House Arts and Crafts Show + Market to open to the public from December 1-5, 2022, at the Ford Center, Powder Springs, GA. We hope you will consider being one of our artists as this event is an SCAA fundraiser.
Applications for this juried show are now open with opportunities to apply for Early Bird entry fees beginning now. If you are subscribed as an SCAA Member, you will receive an entry discount. For the SCAA member entry discount, all memberships must be current and valid through the end of this December event. If your membership expires before the end of this event, your membership fee will be deducted from your sales.
SCAA Memberships are available online or through the mail beginning at $20 annually for an individual; at the level of Artist with a Directory membership at $40 annually. SCAA Spotlight features our artists on social media too. Membership payment can be included with the entry fee if mailed with member details. Memberships are not refundable. A pdf of the membership application is available at the following URL or at the “Join SCAA” tab of the website. For the membership discount, please subscribe as a member before processing your paperwork.
Once your Christmas House applications are processed, you will be notified of any changes regarding the event. If accepted through the juried process, you will receive a separate notification about the event details and a link to the volunteer timetable. If you are not juried into this show, you will also be notified. As information and event details are subject to change, updates will be made online at the SCAA website or on its social media.
Note- All communications, applications, and/or payments should be directed to SCAA volunteers at either email@example.com or by calling 864-571-0597. Do not hand deliver any applications or payments to city personnel at the City of Powder Springs venue location, as the Ford Center is not an SCAA-owned facility. Applications should not be mailed, nor hand-delivered to the SCAA Brownsville Road workspace location. As SCAA is an all-volunteer-supported organization, one of our volunteers will respond as soon as possible. Please read and reference the entire application before registering. Your application confirms acceptance of all the terms and conditions for the event.
South Cobb Arts Alliance, Christmas House Arts and Crafts Show + Market Committee
APPLICATION AT A GLANCE:
Fees and Deadlines:
SCAA Membership allows vendors & artists to enter at a discounted entry fee. Valid SCAA discount is dependent upon membership which must be confirmed and listed as valid/active through the end of the event in December. Juried acceptance may be delayed until membership and payment(s) are confirmed. Event entry fees will be returned to vendor artists who are not accepted into the Christmas House event; however, there will be no refunds for cancellations, although exceptions for emergencies may be considered individually.
Early Bird Application deadline: August 31, 2022, 5 pm EST.
Early Bird registration fee: $85 for SCAA members. $115 for non-SCAA members.
General Registration deadlines: October 31, 2022, 5 pm EST.
General Registration deadline fee: $100 for SCAA members; $135 for non-SCAA members.
How to Register:
Required Artwork Photos: All vendor artists will need to select up to 3 categories and have a photograph of their work for each category. Options include 3 or more clear and close-up photos of your artwork. In addition, one photo of the Artist working in the studio is required. Photographs submitted are representative samples of each type of work and will be judged as such. Some photos submitted online may need to be resized if sent directly from some cameras or phones which will cause a delay or no upload of the photo(s). If the application is for returning vendor artists: updated clear and close-up photos of entries and artwork for this year should be uploaded.
Any items not listed in the application categories and not shown in the photographs will not be accepted at delivery, as the judging and acceptance of the product are based upon the categories and the sample product photographs presented with the registration materials. The juried process is based upon the quality of original, handmade fine arts and crafts as well as exhibiting a wide range of arts and crafts for our customers.
Items manufactured or mass-produced, are not considered for this event.
How to apply
Online is the preferred registration option. Click the registration button below to gain access to the application process.
By Mail: Print out a pdf of this application and include details, photographs, and payment with contact information to SCAA, PO Box 1037, Austell, Ga 30168. (An SCAA received date mailing will be used to determine the early-bird entry deadline, not a USPS post-marked date.) If applicable, include the membership form and your selected member-level payment.
Upload photo images of items representing your handmade work, sampling of your artistry, and items proposed to be juried. Images should be high-resolution jpeg images of at least 300dpi. A slow upload may indicate an image is too large to upload; downsize the image then try again. Label images as to artist name, name of the product, and/or item description and pricing. SCAA prefers clear photos which are representative of your work to use in social media and marketing postings for the event as well as for your artistry.
Payment options online include acceptance of any credit card or a personal PayPal account. When registering, you will be taken to the payment processing portal on PayPal. 3 payment options: (a) Use the yellow button on the RIGHT if you have a PayPal account and wish to use it. (b) Use the button on the LEFT if you would prefer to use your debit/credit card, OR (c) if you would like to CREATE or use a personal PayPal account. If you choose the button on the LEFT to use a debit/credit card, please disregard the “create an account” at the bottom of the PayPal form and continue with payment processing.
If you should have any problems registering online or uploading your images, please send an email to Becky Edwards at firstname.lastname@example.org. You will receive an application through email instead and return the application back via email. Your payment can still be made via the DONATE button on our website. Your application will not be considered until payment is received.
Other Costs: A 10% SCAA charge will be made on gross sales at the end of the event. SCAA processes all the retail transactions; covers credit card merchant fees; collects applicable sales tax and submits taxes to the State. A check minus the charge(s) will be mailed to the vendor artist within 30 days after the close of the event
Vendor Artist Event Duties Vendors will set up their own tables however, the event is essentially a “drop-off show” where the vendors are required to work only six (6) hours at some point during the setup, take down, or event days; there is no staffing of one table. You are not required to be there any other time until the breakdown of your items. Unlike shows where booths are lined up along the walls and vendor artists must be present the entire show, the SCAA Christmas House event provides a beautifully decorated venue with items arranged in a setting more like a department store. Space is allotted according to the size of the items being displayed.
Vendor artists, when accepted into the show, will be required to select a shift to work (or have someone volunteer to work for them) a minimum of five hours during the show’s set up, event dates, or takedown or forfeit 20% of their sales. SCAA will make every effort to accommodate your schedule, but shifts will be assigned on a first-come-first-served basis. If no times are indicated, you will be assigned a shift. If you are unable to work and do not have someone to work in your place, the South Cobb Arts Alliance will assess a 20% commission of your total sales.
Notification as juried notification of Entry into the Event:
As Christmas House Arts and Crafts Show + Market artwork is juried, notification of acceptance (by e-mail or postal service) will contain vendor artist number for pricing of tags, instructions on how to tag your items, finalized hours, delivery and pick-up dates/times, directions to the event location. A maximum of 65 Artists will be selected with limits in each category. Also included with the acceptance email, you will be informed as to the scheduling of volunteering and other pertinent details. SCAA volunteers will select entries and contact you as soon as the juried selections begin.
Other Information: Vendors & artists are asked to consider donating a piece of their artwork at a minimum value of $20 to be included in the SCAA Silent Auction or Basket Raffle which benefits the organization’s projects.
A few changes are being made since our 2021 show. Please read these carefully and realize that some things may change depending on space or table availability or any last-minute adjustments needed.
First and foremost, you may have noticed our vendor hours requirement has been reduced to 6 hours rather than 8. We realize that a lot of you may not be able to do 8. Also, since we are only doing 5 days rather than the 10 that we used to do, we feel this change is better for our vendors/members.
- Our fees have been adjusted/increased to meet financial requirements to do this show.
- We are not breaking down on the last night of the show. Vendors are not permitted to break down early. This has proven to be extremely stressful and physically exhausting to our staff. Instead, we are designating Tuesday, Dec 6th as our breakdown day. Hours of breakdown will be 8 AM until 7 PM. This entire venue must be emptied, cleaned, and locked up no later than 7 PM. Please make arrangements for the allotted time you need to collect your wares during these hours. Anything left in the building becomes the property of SCAA.
If you have any questions, concerns, or conflicts, please contact Becky Edwards at 404-788-7905 or email at email@example.com.
Show Rules and Information
Christmas House is designed to showcase original, handmade fine crafts. The Christmas House Committee will reject any items not deemed appropriate for the show including poor craftsmanship. The committee reserves the right to refuse any items at check-in or re-stocking when those items do not meet the quality standards set for this juried show.
HANDMADE WORK ONLY. NO buy/sell nor anything made from kits. No bundles of purchased/not handmade items are to be included with handcrafted works, whether to be sold individually or as gift sets.
Handmade fine jewelry is acceptable in the following media: hand-cut stones, woven beads, metal, wire wrapped, clay, paper, fabric, and hand-painted wood. Handmade novelty jewelry will have a separate display area and must meet the handmade requirements.
Fine Art original works may be available for exhibit during this event under the terms and conditions of the SCAA Exhibit Agreement; contact SCAA volunteers for more details. However, any artist wanting to sell fine artwork replicated as a print, notecard, or other items, should apply as a Christmas House Arts and Crafts Show + Market vendor.
Due to space and time limitations, Artists will not be permitted to demonstrate their products nor personalize their products such as monograms or names on clothing, ornaments, or other items.
A vendor artist will be required to have proof of collegiate or professional licensing to produce and sell any items bearing collegiate or pro sports team logos.
Suggest vendor artists’ labels or to place small signs as a product listing of arts and crafts materials used in making the items (i.e., silver, copper, wool, nylon, cotton, etc.). Signage should be no larger than an index card.
At check-in, items will be compared to application photos, and tags will be checked. You will then be directed to a display area for unpacking your items. Please understand that your items may not be displayed in only one area and some items may be kept as back stock to refill shelves each night. Vendor artists may bring more products as needed that may be added to displays or in back stock until space allows; suggested that vendor artists label all their vendor-owned containers with their names. Display baskets/containers for small items such as pins, ornaments, etc. should also be labeled with your name and phone number attached to the bottom of each container. SCAA does have some display items to use.
All items will be tagged with artist vendor number and pricing; final instructions will be sent upon approval of entry. Changing prices is rarely permitted but if approved, new tags are required. Marking through and writing new prices on tags is strictly prohibited.
If selected, the vendor artists, upon arrival, shall provide SCAA with an inventory list of the items submitted and confirm sales prices. When juried into the event, the vendor artists will be sent the inventory forms. This information is useful in case of misplaced or lost tags.
SCAA reserves the right to arrange and publicize the exhibition and to promote the artists. Photos of the works of art furnished in the application and/or requested from the Artist may be used for SCAA publicity and archival purposes.
While SCAA will make every effort to ensure that the artwork is safe and secure, the Artist is solely responsible for insuring against damages or theft although the Christmas House Committee will take precautions.
Neither the South Cobb Arts Alliance, City of Powder Springs, nor any organization affiliated with the event or location will be held responsible for lost, broken, or stolen items or other event issues. Insurance is the sole responsibility of the applicant.
TERMS & CONDITIONS
I agree, upon submittal of this SCAA application whether online or by mail to abide by all show rules and will not hold South Cobb Arts Alliance, Inc., the City of Powder Springs, or any other organization or person affiliated with the event responsible for any personal injury, or loss or damage to the works of art or craft. SCAA and its volunteers, including vendors agree to handle the arts and crafts with proper care. The vendor/artist is solely responsible for insuring the artwork, inventory, and related damages or theft. By clicking SUBMIT, you agree to all aspects of the entire application.
** Subject to change without notification**